As an event manager, you know: you only make a strong first impression once. And it often starts at registration. Yet that crucial moment - where your participants enter and have their first experience - is still too often underestimated. A shame! Because with smart visitor registration, you make the difference between a messy start or a professionally organised experience that immediately convinces participants.

In this article, we will show you how streamlined registration can take your event to the next level. Find out why working with a specialist like Eventpartners pays off, and how smart tools make your work lighter and your participants happy.

What is visitor registration (and why you should take it seriously)?

Attendee registration is all about collecting data from your attendees - before, during and after your event. This can be done through an online registration form, an automated ticketing process or through physical on-site registration desks.

But beware: it is not just an administrative chore. Your registration is the basis for a tightly organised visitor flow, real-time insights as well as personal communication. The smoother it goes, the nicer the experience for your guests - and the calmer you as an organiser stay.

Why good registration makes or breaks your event

Nobody wants to start their event with long queues, chaos at the entrance or angry visitors who cannot find their confirmation. Good registration prevents such stressful moments. Indeed, it helps you to...

✅ better predict the number of participants in advance
✅ provide visitors with a personalised experience
✅ easily process payments, preferences and session choices
✅ manage all data clearly in one system

With the right tools, you can give your visitors a quick, professional entry - and keep a grip on everything that happens behind the scenes.

Why work with Eventpartners?

You can invent the wheel yourself, but it's smarter to choose a partner who already has everything in place for you. At Eventpartners, we specialise in registration, ticketing and badge printing for trade fairs, congresses and business events.

We help you from A to Z: from setting up the registration platform to live on-site support. Our software adapts to your event - not the other way around. And the best part? You can focus on the content of your event, while we ensure a smooth reception.

This is how smart registration works in practice

👉 Online registration
Let participants easily pre-register. No more manual entries, no more errors. Everything is neatly displayed in your dashboard.

👉 Personalised QR codes
Each participant will receive his or her own QR code. Scanning at the entrance = instant access. Superfast, secure and efficient.

👉 Real-time insight
See who is in, how many visitors you have, and where there is still space. Ideal if you want to manage sessions or rooms.

👉 Automated communication
Send automatic confirmations, reminders and even after-event content. All tailored to your participants.

Check-in without queues? Here's how to do it.

On location, we use Zebra TC22 hand scanners. These high-performance scanners read any QR code at lightning speed - whether it is on a screen or printed. So you get visitors through check-in in seconds, even during rush hour.

Combine that with on-site badge printing, and you have a completely professional reception process - with no stress, no waiting time, with happy visitors.

More than just registration: this is what you get from our software

✅ Online ticket sales (with iDEAL and other payment options)
✅ Personalised badges (with name, role and branding)
✅ Choice of ticket types (early bird, VIP, groups...)
✅ Full AVG compliance and data security
✅ Reports and data analysis afterwards

And perhaps most importantly: a team that thinks with you, tests, optimises and runs with you where necessary.

Real results: satisfied participants and peace in your head

Did you know that events that use smart registration run an average of 40% faster on entry? And that attendees are more likely to return if their first experience was smooth and professional?

Our clients see higher attendance, more satisfaction and a lot less organisational stress. Why make things difficult when together they can be easier?

Ready for smooth registration at your next event?

Contact us today or visit www.eventpartners.nl for more info on our registration solutions. Whether you are organising a small-scale conference or a large-scale trade fair - we make sure your visitors get the right experience from the moment they enter.